We realize that separation and divorce is a stressful experience under the best of circumstances, and that the QDRO process can be somewhat complex, confusing, and mysterious. We have prepared this information sheet to answer some frequently asked questions from clients. We hope you will find it helpful. Please keep a copy of this document handy and refer to it as your case with us progresses.
• What is a QDRO?
“QDRO” stands for “Qualified Domestic Relations Order”. This is a special kind of Court Order which is used to divide pension rights between divorcing spouses, or to collect alimony or child support from a pension or employee benefit Plan. If your Divorce Decree or Separation Agreement awards you a share of your former spouse’s plan, you need a QDRO to implement that award in order to receive your money. A QDRO allocates tax responsibility for the division of a retirement plan.
• What types of pension plans are subject to QDRO’s?
All types. Private (corporate) pension and benefit plans such as 401(k), 403(b), 457, defined benefit monthly payment, TIAA/CREF, etc. may be divided by QDRO’s under a Federal law called “ERISA”. Military retired pay, Federal and State civil service plans, and IRA’s may also be divided by similar Orders.
• How do QDRO’s work?
The State Divorce Court first enters an Order dividing a retirement plan or pension (DRO). This State Court Order may be entered after a contested hearing, or by mutual agreement of the parties. In most cases, your rights are not protected and you will not receive anything under the State Court Order until and unless the Plan which handles such a retirement plan or pension has reviewed and accepted a QDRO. Then the QDRO can be signed by your local Judge and formally submitted to the Plan for the allocation or protections set out in the QDRO.
• Why should I get a QDRO now? Why can’t I wait until my former spouse retires or until I need the money?
If you delay in obtaining a QDRO, you may lose valuable rights and run the risk of forfeiting all of the benefits awarded to you in your divorce. Your rights may be lost if your former spouse does any of the following before your QDRO is submitted to the pension Plan and accepted by the Plan:
• quits or is fired
• withdraws funds from the Plan before retirement
• takes out a loan secured by the Plan account
• What is QDRO Solutions, LLC?
We are a retirement or pension division consulting firm, operated by an experienced Family Law attorney with the very able support of others, as set forth above. QDRO Solutions, LLC prepares retirement and pension division Orders for all types of Plan – corporate, military, civil service, etc. We draft QDRO's, send them to the Plan for pre-approval before a Judge signs them, where the Plan allows this, and make amendments required by the Plan, until the QDRO accomplishes the party (or parties') intention or the Court's decision and is accepted by the Plan. Please note that we do not appear in Court, offer professional testimony or renegotiate settlements. Accordingly, all of our work is done on a fixed fee basis of $760.00 per QDRO.
• How is QDRO Solutions Different From Other Firms?
First, some of the QDRO preparation firms which advertise on the Internet are operated by clerks, inexperienced attorneys, non-college graduates, stockbrokers, etc. – people with little or no formal legal training at all. QDRO's are very complex legal documents and should be prepared only by a very qualified attorney and staff. Ann Stirling is a graduate of the University of South Carolina Law School with excellent credentials and over 35 years of Family Law legal experience. Second, we guarantee our work. Your QDRO will be accepted by the Plan or you will receive a full refund. To our knowledge, no other firm makes that guarantee. Third, our low fixed fees are guaranteed – we never charge anyone a penny more than our flat fee. Many other QDRO firms have hidden extra fees and charges buried in the fine print in their ads. Finally, you can rely on us for the prompt, personal service and attention you deserve in the division of the relevant retirement plan, which most often comes at the end of your case, when you are more than ready to have all of the issues resolved.
• What are the steps in the QDRO process?
There are usually 7 steps required to complete the QDRO process:
Step 1. Gathering information.
We need complete information about both parties (names, addresses, social security numbers, dates of marriage and divorce, etc.). We also need copies of your Divorce Decree or Separation Agreement so we can evaluate how much each party is to receive. In addition, except in military or Federal civil service Plans, we need two important documents from the retirement or pension Plan to be divided: the Summary Plan Description (SPD) and Written QDRO Procedures (WQP). We will write to the Plan to request this information if it was not included in your application. You will receive copies of all correspondence with the Plan.
Step 2. Drafting your QDRO.
Once we have received all the information described above, we will draft your QDRO and send it to you for your review and approval. Please review this draft carefully to make sure all information is accurate. If you have any questions about the draft or corrections to be made, please let us know. We make every effort to accomplish this step within one week of our receipt of all requested information and the fee.
If the plan being divided is an IRA, the Order is called a “Transfer Incident to a Divorce”. If the Plan being divided is military retired pay, the Order is called a “Qualified Court Order,” and for Federal civil service Plans the Order is known as a “Court Order Acceptable for Processing” for FERS/CSRS retirement Plans or a “Retirement Benefits Court Order” for a Federal Thrift Savings Plan. All these different types of Orders are basically similar to each other; but, there are significant differences. All of them are informally referred to as “QDRO’s,” even when they are technically called something else.
Step 3. Approval By the Other Party
If you and/or your lawyer agree with the draft QDRO, it will be up to you to send this draft QDRO to your spouse (unless you ask us to) or their attorney for review and approval. The other side should, acting reasonably, accept the QDRO, as long as it accurately reflects the underlying provisions of the Divorce Decree or Separation Agreement. However, people do not always act reasonably in divorce cases and often issues necessary for the QDRO were not addressed. It is usually preferable for you to obtain the other side's consent to the QDRO. If you feel your spouse will unreasonably delay or hinder this step, or if the situation is an emergency, it is potentially possible for us to assist or even to omit this step. Please let us know if this is the case.
Please do not sign your QDRO at this point or ask your former spouse to do so until step 4 is completed.
Step 4. Approval by Plan as draft.
We will send the QDRO to the retirement or pension Plan for approval in draft form. If the Plan requests any changes in the QDRO, we will negotiate them with the Plan. It is not unusual for Plans to request changes in QDROs; in fact, this happens in about 50% of the cases. Do not be alarmed if you receive a copy of a letter from the Plan requesting changes in the draft QDRO. These usually involve minor changes in wording which will not affect the amounts involved. We will, if at all possible, work out any changes requested by the Plan.
Military and Federal civil service pension division Orders are different and will not be reviewed as drafts by the Plans, so this step is omitted in those cases. A few corporate Plans also decline to review draft QDRO’s. In such cases, step 4 is omitted and you proceed directly to step 5.
Step 5. • Signature of QDRO by Judge of the State Divorce Court
Once the Plan has pre-approved the QDRO in draft form (or where approval is not allowed), we will send you a final copy, which (except as set out above) requires the signatures of all parties and their attorneys. It then must be presented to your State Divorce or Family Court for signature by a Judge. This step is done by the party (or parties) and/or the attorney(s), never by QDRO Solutions.
Step 6. Obtain a certified copy of the QDRO.
Once the QDRO has been signed by a Judge, you should obtain several certified copies of the QDRO. A certified copy is one which bears the original signature and seal of the clerk of the Court. A certified copy usually may be obtained from the clerk of the State Divorce Court for a few dollars. You must also send a certified copy to the Plan for final approval, acceptance and payment.
In military and civil service cases, additional certified copies and certain other documents will be required. We will send you the other documents which are needed in these cases.
Step 7. Final acceptance by the plan.
Once you have sent the certified copy to the Plan, it is usually approved very quickly, especially if the plan has already reviewed the QDRO as a draft in step 4.
• How long does the QDRO process take?
Completion of the seven (7) steps described above usually takes 1 to 6 months (it can take longer), depending on the complexity of the Plan, the clarity and precision of the wording of your Divorce Decree or Separation Agreement, whether your former spouse is cooperative or hostile, and other factors. We generally respond to all drafting requests and correspondence within one week in order to keep your case moving forward. Occasionally, due to other professional commitments, it may take us a little longer to respond to your communications; but, we are always available via email for status reports. The longest component of the process is usually how long it takes the retirement or pension Plan to review draft QDRO’s and respond to communications from us. We keep a fire lit under each Plan reviewing QDRO’s we have submitted.
• When will I receive my money?
Some retirement or pension Plans make funds payable under QDRO’s available as soon as they approve the QDRO. If the Plan being divided is an IRA or a Federal Thrift Savings Plan, the funds may be withdrawn immediately. Most (but not all) 401(k), 403(b), 457 and ESOP plans also permit immediate withdrawal. Other Plans will not make the funds available until after the employee actually retires, or at least attains the earliest retirement age allowed by the Plan (in some cases as low as 50 or 55).
All of our QDRO’s are drafted to require the retirement or pension Plans to make your funds available at the earliest possible time allowed by law. However, a QDRO cannot override the Federal law governing QDRO’s or the written terms of the Plan itself, which specify and control the earliest date when payments can begin.
• Can I get a lump sum?
This depends on the type of Plan involved. 401(k), 403(b) and 457 Plans (also known as Defined Contribution Plans), IRA’s, ESOP’s and Thrift Savings Plans usually permit lump sum payments. Most pension Plans (also known as Defined Benefit Plans) and military and Federal civil service Plans only permit monthly payments, not lump sums. A QDRO cannot override the terms of the Plan itself which specify the form in which payments can be made.
• What about taxes?
Generally, the person who receives payments from a pension plan under a QDRO must pay Federal, State and local income taxes on what they receive and does not pay income taxes on what the other party receives. (An exception to this general rule is in the case of QDRO’s for child support, in which the employee must pay all taxes even though the funds are paid to the child or the child’s custodian.)
• About Us:
Much of the QDRO work is performed by Donna Dodds, Ms. Stirling's long-time Legal Assistant. The drafts are reviewed by Ms. Stirling and, if necessary, by Mr. Carrad, our consultant. Ms. Dodds is very easy to reach (by phone or e-mail) when you have questions. With these resources, you will have what you cannot obtain at other QDRO division companies. Two lawyers, with many combined years of experience in Family Law and the preparation of appropriate retirement and pension plan Orders, plus a very able and accessible Legal Assistant, with a great deal of experience and knowledge in the preparation of QDRO's. For more information about our QDRO team, please read below.
Rollovers. If you receive a distribution from your former spouse’s 401(k) or other Plan, after the Plan first creates a separate account in your name, if you choose, you can roll those funds over into your own 401(k) Plan or an IRA. If you do this properly, you will not have to pay income taxes on those amounts at the time of the rollover. Rollovers of this kind are not arranged in the QDRO itself. You can arrange a rollover directly with your former spouse’s Plan after your QDRO has been accepted by your former spouse’s retirement or pension Plan, and most Plans will be glad to deal directly with you at that time to arrange a rollover or direct distribution to you. However, you will have to pay taxes on all funds withdrawn from your own 401(k) or IRA when you take them out.
Monthly payments from a Defined Benefit Plan or a military or Federal civil service Plan cannot be rolled over into another Plan or IRA. They are taxable to you when received.
Caution: If you are going to need funds in the foreseeable future, you can avoid the 10% penalty on early withdrawals (prior to age 59-1/2) by taking the funds directly from your former spouse’s 401(k) or similar Plan under a QDRO under Section 72(t)(2)(c) of the Internal Revenue Code. However, if you first roll the funds over into your own Plan or IRA and then withdraw them from your own Plan, you may needlessly re subject yourself to the 10% penalty. (The 10% penalty is mandatory and there is no way to avoid it if your spouse’s Plan being divided is an IRA rather than a 401(k) or similar Plan).
Twenty percent withholding. If you take a cash distribution from your former spouse’s Plan rather than rolling the funds over, the Plan is required by Federal law to withhold 20% of the amount you receive, for Federal income taxes. This is like having Federal income tax withheld from your paycheck. You will be able to claim the amount which the Plan withholds on your Federal income tax return when you file it the year following the payment to you.
Tax basis. In dealing with a 401(k) or IRA, it is important to know your “tax basis” in the Plan assets awarded to you so you can minimize your tax payable. When drafting an order for this type of Plan for an alternate payee (non-employee), our Orders require the employee or IRA owner to cooperate in providing information about tax basis to the alternate payee.
Disclaimer: The foregoing is a general statement of the tax treatment of payments made under QDRO’s. It is not individual tax advice which requires an analysis of your individual financial circumstances. You must consult a CPA, tax attorney or other qualified tax advisor if you have any questions about the specific tax treatment of the payments under your QDRO. IRS Circular 230 DISCLOSURE -- Notice regarding Federal tax matters: Internal Revenue Service Circular 230 requires us to state herein that any Federal tax advice set forth in this communication (1) is not intended or written to be used, and cannot be used, for the purpose of avoiding penalties that may be imposed by Federal tax laws, and (2) cannot be used in promoting, marketing, or recommending to another person any transaction or matter addressed herein.
We hope you found this information helpful. If you have any additional questions, please do not hesitate to contact me by e-mail at firstname.lastname@example.org or my Assistant, Donna Dodds, at email@example.com
Ann M. Stirling
Attorney at Law and President